Do you feel like you have too many meetings? You can’t get things done? Meetings often cause disruptions in your day. Sometimes it’s hard to get uninterrupted time to do work. When people are interrupted during work, it could take them about 20 minutes to get back into their working flow and be focused again after attending a meeting. What to do? More and more companies are looking for organizational solutions to this ‘meeting problem’, including banning all meetings one day every week. Companies like Facebook and Asana, have introduced a ‘no-meeting day’. One day per week, for example every Wednesday, there will be no meetings at these companies. And they are seeing great results. Every team member knows not to schedule meetings on that day, unless absolutely necessary.

Why would you implement a no-meeting day?

The goal is to give everybody a large block of time to do focused, heads-down work, without having to fit it in between meetings.

Let’s take a look at the advantages that come with a no-meeting day:

  • Stay focused without getting interrupted
  • Get things done. You can start executing stuff that was on your to-do list and get organized because of that. You get to check more work off your task lists than any other day of the week.
  • Avoid disruptions to creative flow. A no-meeting day allows everyone to be ‘doers’ and ‘makers’ and stay in a creative flow. Including managers.
  • Create bigger blocks of time to concentrate on bigger projects that keep getting pushed aside.
  • Reduce stress, knowing that there is an entire day for you to think about and work on those bigger projects.

Since no-meeting Wednesdays have become a regular occurrence at Asana, they’ve noticed that their productivity has increased. Looking at the number of tasks completed and work accomplished, Asana has experienced the real benefits of this change. No-meeting Wednesday is now an integral part of Asana’s culture, and a day everyone looks forwards to. Getting things done is truly rewarding!

Now, you might think: Why would this help if more meetings are just scheduled on other days of the week? It’s not about how many hours of meetings you have, it’s about how many hours of uninterrupted time you have to spend on other work. To get things done.

Some businesses even go as far as only having meetings one day a week. “Mad Meeting Mondays”, you could call them. This is especially useful for companies with employees who like to work flexible hours, from different locations, on a variety of projects.

But maybe taking one day off from meetings each week may seem more realistic for your company.

Alright, are you convinced?

If you want to implement a no-meeting day in your company, we recommend adding the no-meeting day as a recurring event in everyone’s calendar. It will serve as a gentle reminder for everyone to keep those days free of meetings.

Of course, sometimes it’s really necessary to schedule a meeting on a no-meeting day. Make sure to state clear rules about the exception of scheduling a meeting on this day.

How do you feel about introducing a no-meeting day in your company? Have you introduced a no-meeting day in your company already? We’d love to hear how it worked out for you.

And when you do have a meeting, try to make it a good one. GAIKU is your perfect meeting guide. With GAIKU you’ll save a lot of time and hassle during your local and virtual meetings. Sign up and start improving your meetings!

Also, take a look at how to plan an efficient meeting because good preparation is key!